travel policy acknowledgement form

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Statement and Acknowledgment

• Title: Statement and Acknowledgment
• Form #: SF1413
• Current Revision Date: 10/2023
• Authority or Regulation: FAR (48 CFR) 53.222(e)

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Rates are available between 10/1/2021 and 09/30/2024.

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FREE 25+ Policy Acknowledgment Forms in PDF | MS Word

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Personnel Policy Acknowledgment Form in DOC

Technology Policy Acknowledgement Form

Size: 132 KB

What Is a Policy Acknowledgment Form?

A policy acknowledgment form is a document which is essential to be signed by an individual who is provided and informed of the policies to be observed in the organization that the individual is involved in. The form will record the identity and the role of the individual in the organization as well as the date of when he signed the acknowledgment.

Varieties of Policy Acknowledgment Forms

Attendance Policy Acknowledgement Form – This is the type of policy acknowledgment form which will be used by medical institutions and service providers for their clients. The form centers on informing the client or the patient about the need for him to be present on the day of the scheduled appointment. In the form, the client will be able to be informed about the success rate of the treatment that he will be undergoing, the rules and regulations regarding late arrivals, as well as the responsibility of the client to send a notice of cancellation if he ever wants to cancel his appointment. To fill out the form, all the client had to do is affix his signature and the date when he signed the acknowledgment along with the assigned medical staff or a witness who is with the client during the signing of the acknowledgment.

Attendance Policy Acknowledgement Form

Size: 334 KB

Bank Account Control Policy Acknowledgment Form – Banks and financial institutions are the main organizations who will be needing this form for their account-holders. With a bank account control policy acknowledgment form, the bank will be able to document that their account-holder have obtained and read the control policies mandated by the bank for the safety of the accounts and their transactions. On the other hand, educational institutions can also use this variety of policy acknowledgment form for the purpose of securing and maintaining the privacy of their employees and staff’s account. For this, the form must state the name of the department or office who sent the acknowledgment to the account-holder or to the employee along with the employee’s name, job title, and signature.

Bank Account Control Policy Acknowledgment Form

Size: 149 KB

Child Protection Policy Acknowledgement Form – Children who will be enrolled or be participating in organizations should be at all times protected from any type of harassment. In addressing this, organizations who are dealing with minor children and individuals with special needs to conduct training programs for their staff to inform them about their role in ensuring the children’s safety and security. After a manual or a handbook is given in lieu of the subject of the training, a child protection policy acknowledgment form will have to be signed by the staff and employees. When signed, the person who affixed his signature in the form is indicating that he agrees to abide on the rules defined in the manual and the responsibilities and roles he must meet for the organization and the children’s well-being.

Child Protection Policy Acknowledgement Form

Size: 168 KB

Company Vehicle Policy Acknowledgement Form – Companies who provide vehicles to their employees need to lay out the terms, conditions, and the limitations for using the vehicle. To address this need, a company vehicle policy acknowledgment form must be created and be required to be signed by the employee who has the vehicle’s keys and rights of usage. In this form, the employee will be able to know about the vehicle insurance information and details along with the role of the employee to inform the company of the vehicle’s maintenance needs from time to time, and even the specific gas card to be used when refilling the gas tank of the company vehicle.

Company Vehicle Policy Acknowledgement Form

Size: 35 KB

Concussion Policy Acknowledgment Form – A concussion is a type of head injury which is often acquired by athletes and extreme sports enthusiasts. Although a concussion is common and is known by sports participants, it is still important to avoid having any sort of injury, either before, during, or after the activity. For this, a concussion policy acknowledgment form is made by the organizers of the event or the games where the athletes will be playing. The form will aid in informing and explaining details about concussions and other related injuries that an athlete must assure to not get involved in. In order to complete this form, the legal guardian of the athlete or the participant should be present and must be able to obtain a copy of the policies. Then, the guardian will have to affix his signature on the form with his name and the name of the participant as well.

Concussion Policy Acknowledgment Form

Size: 59 KB

Conflict of Interest Policy Employee Acknowledgement Form – Being employed in a company means that the goals, vision, mission, as well as the interests of the employee, should be in line with the company. This ensures that the employee will be fulfilling his job responsibilities based on what the company needs and wants. To ensure that the goals and interests of employees are connected to that of the company, a conflict of interest policy employee acknowledge form must be made to state the details of the policy and to document the agreement of the employee in abiding in the terms and conditions, and the laws enlisted in the policy. Moreover, if the conflict of interest policy is included in the manual of the company, then the chapter and page where the policy can be found must be indicated in the acknowledgment form to allow the employee in locating the policy.

Conflict of Interest Policy Employee Acknowledgement Form

Size: 187 KB

Drug-Free Policy Acknowledgment Form – A drug-free workplace is important for the safety and the security of a company. For -this, a drug-free policy acknowledgment form should be handed out to the employees in the company for them to know that the company mandates strict rules and regulations to maintain the safety of the company’s premises and the people transacting business in the company which includes clients and business partners or investors. The form will simply have the name and signature of the employee to prove that the employee acknowledges the significance of the policy in keeping a drug-free environment.

Drug-Free Policy Acknowledgment Form

Size: 12 KB

Employee Policy Acknowledgment Form – This acknowledgment form is the most basic type that companies use for their employees in lieu of the employee policy handbook which was provided to each employee at the start of their employment. In addition, it is also essential that the form will state that the acknowledgment form will not affect or constitute to any portion of the employment contract which have been previously signed by the employee. Enclosed with the employee policy acknowledgment form is a handbook acknowledgment receipt form which is for documenting that the employee was able to receive and understand the handbook.

Employee Policy Acknowledgment Form

Size: 69 KB

Ethics Policy Acknowledgement Form – Being dependable, responsible, and adaptable are some of the top work ethics that employers look for in an applicant. However, after the application phase, the applicant who becomes an employee in the company should be able to maintain his work ethics. This can be informed to the applicant through sending an ethics policy which is accompanied by an acknowledgment form that will document the employee’s willingness to accept and act on the policies of the company.

Ethics Policy Acknowledgement Form

Size: 248 KB

Financial Policy Acknowledgement Form – To engage a client to the rules, regulations, and his financial obligations, a financial policy acknowledgment form should be created by an organization or an individual who will be transacting with a client. In a financial policy acknowledgment form, the client will be able to read and understand his payments including the regulated policies regarding due dates, late payments, and the possible penalties subjected to him if he ever fails to commit to his obligations. Some of the information which are also included and discussed in this acknowledgment form are the cancellation policies of the organization, the enrollment fees or charges that the client should pay, as well as the discounts that the client can obtain if he is able to pay on time.

Financial Policy Acknowledgement Form

Size: 679 KB

Harassment Policy Acknowledgment Form – Harassment of any form should be tolerated in the workplace or in any place at all since this can lead to severe psychological and physical damages to the victim who is being harassed. This is why it is the responsibility of the head and management of an organization to inform their members that they must file a harassment complaint whenever they are victimized. The details of filing the complaint can be included in the harassment policy of the organization. After each member receives the policy handout and all the other relevant information about harassment, they must sign a harassment policy acknowledgment form which will prove that they will abide and note the rules in the policy.

Harassment Policy Acknowledgment Form

Homecoming Policy Acknowledgement Form – Alumni homecomings are events or parties which are intended to welcome the returning alumni members in their “Alma Mater” or the educational institution where they graduated years ago. With a homecoming policy acknowledgment form, alumni members and every person who wants to participate in the event will be able to have knowledge about the rules, regulations, and the policies that the institution mandates to be followed by them during and after the homecoming event.

Homecoming Policy Acknowledgement Form

Information Security Policy Acknowledgment Form – Protecting company resources and all the confidential information owned by the company should be secured and kept away from parties who will use the information against the company. This is why information security policy acknowledgment forms are drafted and finalized to be given to every employee and member of the company who has access in the company’s confidential data and information. The form must also be accompanied by a confidentiality agreement which will enlist the responsibilities of the employee and the penalties and charges that he will be facing if he will be caught breaching the agreement’s terms and conditions.

Information Security Policy Acknowledgment Form

Size: 31 KB

Internet Access and E-mail Policy Acknowledgment Form – This is another type of policy acknowledgment form which centers on assuring that the security of significant pieces of information will not be broken leading to the devastation and issues in the company or the organization who owns the information. Specifically, an internet access and email policy acknowledgment form is for informing an employee that he should be aware of his actions and the tasks that he will be doing using the company’s internet and the electronic mailing address provided by the company for him. The form must also indicate what security measures are to be observed by the company such as recording the messages that the employee sends and receives, and the site addresses of the websites that the employee visits during the period of his daily shift.

Internet Access and E-mail Policy Acknowledgment Form

Size: 11 KB

Meal Account and Ordering Policy Acknowledgement Form – Most educational institutions have canteens within their school grounds wherein the students, teachers, and the staff can take their lunch meals. However, the payments for the meals that one will be partaking throughout the semester or the period of the school year are often not provided for free which is why the legal guardian of the students should know their financial responsibility in submitting a meal payment on time. To properly and formally document that the guardians and the parents of the students agree and affirm their roles in giving the payments, they must fill out and sign a meal account and ordering policy acknowledgment form. This document will disclose the rules of the institution’s canteen when it comes to paying and ordering, as well as receiving the meals on designated hours of the day. Along with the parent or the legal guardian, the student should also sign the form with his name to identify himself and have his name listed on the records of the canteen and meal providers.

Meal Account and Ordering Policy Acknowledgement Form

Size: 201 KB

Payment Policy Acknowledgement Form – In order for a student’s school registration and enrollment form be accepted in an educational institution, the student or his legal guardian should provide the payment for the tuition fees and other charges in lieu of the student’s course or grade. To document the acknowledgment of the guardian and the student about the necessity in submitting on time payments, a payment policy acknowledgment form should be signed by them. This form indicates statements which discusses the limitation and end period when the institution will be accepting payments and enrollees as well as the penalty that a student will have to deal with if he fails to give the payment within the defined period such as having his registration terminated by the registrar due to his financial obligation failure.

Payment Policy Acknowledgement Form

Size: 172 KB

Policy Update Acknowledgment Form – If a policy of an organization will be revised, a policy update acknowledgment form must be sent to each member of the organization for them to know about the changes and details of the policy. The form will enlist the new and the updated policies of the organization. In addition, the form should also inform the members of the organization on where they can ask for further clarifications about the policies and the contact person that they can reach out to address their concerns and inquiries about the updated policies.

Policy Update Acknowledgment Form

Size: 213 KB

Privacy Policy Acknowledgement Form – Confidentiality and privacy are two terms that come together, especially in organizations and companies. In lieu with this, a privacy policy acknowledgment form should only be used by an organization if their intent is to send a privacy notice to their members in relation to the business and services that they will be fulfilling to their clients and partners. Moreover, there are three sections in a privacy policy acknowledgment form. The first is for the acknowledgment, the second is for the general information of the designee, and the last or the third section is for the marketing communication agreement.

Privacy Policy Acknowledgement Form

Size: 205 KB

Sex Offender Policy Acknowledgment and Disclosure Form – Sexual harassment can happen to anyone, to any gender, and to any location which makes it one of the most controversial topic which can lift flags to a company if not addressed immediately. To educate employees and inform them that a harasser will be dealt with accordingly once a harassment claim is proven to be factual and true, a sex offender policy acknowledgment and disclosure form should be distributed to the target audience of a group: the employees and staff of a company, and the members of an organization.

Sex Offender Policy Acknowledgment and Disclosure Form

Size: 135 KB

Smoking Policy Acknowledgment Form – An awareness slogan about cigarette smoking being dangerous to one’s health is the most commonly placed statement in advertisements and banners. However, even if people are informed of such damage and long term effects of smoking, there are still about twenty percent of the world’s population that chooses to continue smoking. This is the reason why the US and other countries allocate designated smoking areas within the land to ensure that second-hand smoking will be avoided. For this, a smoking policy acknowledgment form is used by organizations and companies to engage their members of the rules which are required to be followed by the company for the safety of the other members who are not smokers, as well as for the safety of the company in keeping the environment and the premises free from smoke which can trigger the fire alarms and sprinklers in an establishment.

Smoking Policy Acknowledgment Form

Size: 64 KB

Travel Policy Acknowledgement Form – When an employee will be assigned to travel to a conference meeting of the company, he should be aware of his responsibilities which includes maintaining an updated expense report throughout the period of the conference. The representative or the employee should also be knowledgeable of other rules and regulations associated to traveling under the company’s name. This is when a travel policy handbook and manual comes in handy which should be provided to the assigned employee with a travel policy acknowledgment form at the end of the manual or attached to the manual. The form is for documenting that the assigned employee have already read and have discussed the rules with his superior or his manager who pointed him as the company’s representative to the meeting. Upon completion, the employee should return the form to the management of the company to record his attestations.

Travel Policy Acknowledgement Form

Treasurer Policy Acknowledgement Form – Elections are conducted to elect officers who will be handling and managing the entire organization for a specific period of time. One of the most critical positions in a set of officers is the treasurer who will be assigned to manage the finances of the group. To ensure that the treasurer will be accountable to his actions and that he will be meeting the needs of the organization as an officer, a treasurer policy acknowledgment form must be signed by him along with the elected president. The acknowledgment will include statements about the obligation of the treasurer to submit a funding request and other financial forms for each activity and event.

Treasurer Policy Acknowledgement Form

Volunteer Policy Acknowledgment Form – This is a type of policy acknowledgment form which is intended to be signed by individuals who will give their service to an event or an activity as volunteers. In the form, the volunteer will be able to know about the policies or the ordinances which are mandated and observed by the organization that he will be serving in. To certify and attest, the volunteer should affix his signature on the form with the date when he signed the form.

Volunteer Policy Acknowledgment Form

There are still other varieties that organizations have been using, and there are also companies who create their own policy acknowledgment forms to ensure that their needs will be met with regards to what information will be collected in the form. In addition, after the form is filled out, signed and submitted by the employee or the member of an organization, a duplicate of the signed form should be given for the employee’s own personal copy and guide. The duplicate will allow the employee or the member who signed the form to have a basis and be reminded about the policies and his obligation to abide on the rules because he attested and have signed the acknowledgment form.

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Sample Policy Receipt Acknowledgment for Employees to Sign

Use a Policy Receipt Acknowledgment When Employees Get a New Policy

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• Sample Policy Receipt Acknowledgment

Susan Heathfield is an HR and management consultant with an MS degree. She has decades of experience writing about human resources.

Do you need an effective way to ask your employees to state and sign off on the fact that they have been made aware of and received a copy of a new or changed policy? You'll want to use a policy acknowledgment receipt. Here is a sample policy acknowledgment receipt that you can use when employees need to acknowledge their receipt and understanding of a policy.

The signed policy receipt acknowledgment form is an effective way to ensure, as an employer, that you have made an effort to make sure that employees are informed of new workplace policies and expectations. This signed form ensures that you have done the best you can to make your employees informed about the expectations that exist in your workplace.

Especially in situations that might eventually involve disciplinary action or other legal issues, you want to have solid documentation as proof that the employee knew the rules.

When to Use a Policy Receipt Acknowledgment

When an employee is new, and you need him or her to get up-to-speed on all of your organization's policies, you can use the employee handbook to share the policies. This sample receipt works for employees to acknowledge receipt of the handbook and thus, all of the policies that are found in the handbook.

This sample policy receipt acknowledgment is for occasions when you introduce a new policy or change an already existing policy and need employees to know. The employees are expected to file the new or changed policy with their existing handbook or other company papers. Most organizations have moved to online versions of both employee handbooks and policies.

As such, you may ask employees to sign a policy receipt acknowledgment online. Some Human Resources managers may prefer a paper version for the employee personnel file.

How to Ask Employees to Sign a Policy Acknowledgement Receipt

Most frequently supplied during an informational meeting or in-house training session, the policy receipt is filled out under the direction of HR staff at the end of the meeting. You also provide the opportunity for the employees to express any concerns that they may have with the new policy.

You have the chance to answer what may well be questions shared by many when you have scheduled employees for the training as a group. This may prompt additional questions from others.

Do not let the employees take the policy receipt with them when they leave the meeting. You will spend the next several months chasing down the employees who never turned in the receipt of policy acknowledgment.

By signing the acknowledgment, the employees affirm that you have communicated the contents of the policy and that they have the information that you wanted them to receive from your communication.

It is a core policy for a Human Resources department as it is used whenever a new policy is distributed, and employees are trained on it. Rather than creating a generic example of a policy receipt, you may substitute any policy for the one used in the example below.

Following is a sample policy example as it is used for employees to acknowledge their receipt of and understanding of the new dress code.

Sample Policy Receipt Acknowledgment for a New Dress Code Policy

In effect: (Date) until further notice

I have read and been informed about the content, requirements, and expectations of the dress code policy for employees at Your Company. I have received a copy of the policy and agree to abide by the policy guidelines as a condition of my employment and my continuing employment at Your Company.

I understand that if I have questions, at any time, regarding the dress code policy, I will consult with my immediate supervisor or my Human Resources staff members.

Please read the dress code policy carefully to ensure that you understand the policy before signing this document.

Employee Signature:

Employee Printed Name:

Receipt By:

Please note that the information provided, while authoritative, is not guaranteed for accuracy and legality. The site is read by a world-wide audience and ​ employment laws  and regulations vary from state to state and country to country. Please seek legal assistance , or assistance from State, Federal, or International governmental resources, to make certain your legal interpretation and decisions are correct for your location. This information is for guidance, ideas, and assistance.

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Policy Manual Receipt Acknowledgment

I  acknowledge that I have received a copy of the policy and procedures manual, which describes important information about [Company Name]. I understand that I should consult the Human Resource department if I have questions.

I have entered into employment with [Company Name] voluntarily and acknowledge that it is for no specified length of time. Accordingly, either I or [Company Name] may terminate the relationship at will, with or without cause, at any time, for any reason or no reason. I understand that neither this manual nor any other [Company Name] policy, practice or procedure is intended to provide any contractual obligations related to continued employment, compensation or employment contract.

Since the information, policies and benefits described here are subject to change, I acknowledge that revisions to the manual may occur, except to [Company Name]'s policy of employment-at-will. I understand that [Company Name] may change, modify, suspend, interpret or cancel, in whole or part, any of the published or unpublished policies and procedures, with or without notice, at its sole discretion, without giving cause or justification to any employee. Such revised information may supersede, modify or eliminate existing policies. The [Company Name] [job title] shall have sole authority to add, delete or adopt revisions to the policies in this manual. Any written or oral statement by a supervisor, manager or department director contrary to the personnel policy manual is invalid and should not be relied upon by any employee.

I understand and agree that I will read and comply with the policies contained in this manual and any revisions, that I am bound by the provisions contained therein, and that my continued employment is contingent on following those policies.

___________________________________ Employee name (printed)

___________________________________ Employee signature

____________________________ Date

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Creating a Travel Policy

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Note: Want to skip the guide and go straight to the free templates? No problem - scroll to the bottom. Also note: This is not legal advice.

Introduction

Creating a strong travel policy is an essential step for both employers and employees alike. This agreement outlines the expectations of both parties, providing clarity on how business trips should be conducted and ensuring everyone’s legal, regulatory and safety obligations are met.

From protecting employers from liability to helping employees feel secure when travelling on behalf of their employer, a travel policy serves several important purposes. It sets out clear rules and guidelines for business travel, detailing the activities which are permitted and those which are prohibited. It also helps to ensure that all employees are appropriately compensated for their business trips, as well as being aware of the duties and responsibilities that come with this type of travel.

What’s more, having a robust travel policy in place can provide employers with peace of mind – giving them assurance that their team will act responsibly while travelling on behalf of the company – while simultaneously offering employees security as they embark on their business trip.

However, creating an effective travel policy can be complicated - which is why it’s imperative to seek advice from qualified professionals before putting one into effect. The Genie AI team specializes in providing free access to market-standard legal templates - including comprehensive guidance and support on how to craft an effective travel policy - so you don’t have worry about costly consulting fees or complex legal jargon getting in the way of your success. With our help you can create a legally compliant document without having to pay expensive lawyer fees – giving you more time (and money) to focus on what really matters: running your business!

By taking these steps you can ensure your team stays safe during business trips abroad; minimizing any potential risk while preserving compliance at every stage along the way. So why not read on below for our step-by-step guidance? Or if you want instant access today then head over to our template library now!

Definitions (feel free to skip)

Employment Law: The body of laws and legal regulations governing the relationships between employers, employees, and labor unions.

Employee Rights: The rights of employees to safe working conditions, fair wages, and other benefits in exchange for their labor.

Obligations: The duties and responsibilities that an individual or entity is legally bound to fulfill.

Compensation: Money, benefits, or other forms of remuneration given in exchange for services rendered.

Compulsory: Required or obligatory.

Discretion: The power to make decisions without being bound by rules or legal restrictions.

• Overview of Travel Policies
• Research current trends in travel policies
• Understand the basics of what a travel policy entails
• Clarifying Travel Policies
• Identify all stakeholders
• Understand the purpose of the policy
• Define roles and responsibilities
• Writing a Travel Policy
• Outline the policy structure
• Include all necessary criteria
• Ensure compliance with legal and regulatory requirements
• Create a policy that is easy to understand
• Understanding the Legal Aspects of Travel Policies
• Analyze applicable laws and regulations
• Understand the legal implications for each policy component
• Consider any applicable tax implications
• Benefits of Having a Travel Policy
• Improved efficiency
• Consistency and accountability
• Cost savings
• Increased safety
• Developing an Effective Travel Policy
• Analyze current travel trends
• Establish clear objectives
• Establish clear rules and guidelines
• Maintaining and Updating Travel Policies
• Monitor for changes in regulations
• Review policy components on a regular basis
• Incorporate new technologies
• Update policy language as necessary
• Tips for Improving Travel Policies
• Encourage feedback from employees
• Introduce incentives for compliance
• Implement automated systems for tracking
• Provide guidance and training
• Summarize the key points of the policy
• Review the importance of effective travel policies
• Implementing the Travel Policy
• Communicate the policy to stakeholders
• Monitor compliance with the policy
• Provide ongoing support and training

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Q: how does the travel policy differ from a company’s business travel policy.

Asked by William on July 2nd, 2022. A: The fundamental difference between a travel policy and a business travel policy is that the former usually applies to all employees, while the latter typically applies to employees who travel for business-related purposes. A travel policy outlines the rules, regulations and expectations of all employees engaging in any type of traveling, while a business travel policy states the particular rules and regulations relevant to those traveling for business. For example, a business travel policy may specify the process for applying for reimbursement of expenses related to business-related trips, while a regular travel policy may cover vacation policies and sick leave related to traveling.

Q: Are there specific rules regarding employee reimbursements within a travel policy?

Asked by David on November 1st, 2022. A: Yes, there are typically specific rules regarding employee reimbursements within a travel policy. These rules typically specify the process for filing and receiving reimbursement for expenses related to travel, as well as any limits or caps on what can be reimbursed. Additionally, some policies may outline specific types of expenses that are eligible for reimbursement, such as lodging, meals or ground transportation costs. It is important to note that many companies will only reimburse employees for expenses that are deemed necessary and reasonable for the purpose of their trip.

Q: Can I create my own travel policy if I am not part of an organization?

Asked by Sarah on December 28th, 2022. A: Yes, you can create your own personal travel policy if you are not part of an organization. Creating your own personal travel policy can help you stay organized when planning and executing trips, as well as help you stay compliant with any governmental laws or regulations related to your travels. When creating your own personal travel policy, it is important to consider factors such as budgeting for trips, documenting expenses and tracking vacation days taken. Additionally, it is important to consult with legal professionals about any governmental laws or regulations related to your travels.

Q: Should I include health and safety considerations in my travel policy?

Asked by Jessica on April 19th, 2022. A: Absolutely! Health and safety considerations are vital elements of any type of travel policy. When creating a travel policy, it is important to include provisions that address health and safety concerns such as emergency contact information, safety protocols while abroad and access to medical care in case of emergency. Additionally, it is important to consider any particular health and safety concerns related to the particular destination you are traveling to (e.g., certain regions may require certain vaccinations). Finally, it is important to ensure that all travelers are aware of these provisions prior to embarking on their trip.

Q: Are there any EU-specific laws I should consider when creating a travel policy?

Asked by Michael on June 5th, 2022. A: Yes! When creating a travel policy for employees who will be traveling within the European Union (EU), it is important to consider EU-specific laws such as the General Data Protection Regulation (GDPR) and the Working Time Directive (WTD). The GDPR requires businesses handling personal data from EU citizens to take steps such as including specific clauses in contracts with data processors which outlines how they should process this data safely and securely. The WTD establishes minimum requirements for rest periods during working hours as well as minimum paid annual leave requirements for employees across all EU member states. It is also important to consider other laws related to labor rights in each particular country which your employees may be visiting during their travels within the EU.

Example dispute

Suing a company over unfair travel policies.

• A plaintiff could raise a lawsuit against a company over its travel policy if they believe it to be unfair or in violation of the law. The plaintiff would need to provide evidence that the policy is unfair or unlawful and the court will decide whether the policy is indeed illegal.
• The plaintiff may cite relevant legal documents, regulations and civil laws that the policy has violated in order to prove their case.
• The plaintiff could also provide evidence of any information or actions which resulted in the suit being raised, such as denial of a valid travel request or a failure to provide appropriate travel reimbursement.
• The court may order the defendant to change the policy or provide a settlement to the plaintiff if the policy is found to be in violation of the law.
• If damages are awarded, the court will calculate them based on the amount of harm caused by the policy.

Templates available (free to use)

International Travel Policy

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Foreign Travel Guidance & Forms

DBB members are required to report all foreign travel prior to commencing travel.  Click on the below links for procedures and applicable pre-/post-travel documentation.

• Foreign Travel Reporting Procedures
• Foreign Pre-Travel Questionnaire
• Foreign Post-Travel Questionnaire
• Foreign Post-Travel Foreign Contact

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Per diem allowances for business travel

Corporate per diem travel policy.

The modern guide to writing a company travel policy

Per diem allowances for traveling employees: a recap.

• Standard per diem rates : individual per diem rates for different locations.
• High-low substantiation method : ‘high-cost’ locations take one rate; all other locations adopt the ‘low-cost’ rate.

Find out your per diem allowance for your upcoming trip

Corporate travel policy for per diem payments.

• Reimbursable business expenses
• Non-reimbursable expenses
• Reimbursement method (if not using a corporate credit card)
• International travel policy

1. Introduction

2. roles and responsibilities, 3. travel status and approval, 4. incident reporting, 5. insurance, wrapping up.

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