school tour request letter

• Sample Request Letter For Educational Field Trip

Educational field trips play a crucial role in providing students with hands-on learning experiences and expanding their understanding of the subjects they study in the classroom. To facilitate the process of requesting permission for such enriching trips, we have prepared four templates for writing formal request letters addressed to school principals, college/university deans, or department heads. These templates are designed to cater to different educational levels, including primary schools, middle schools, high schools, and colleges/universities.Each template outlines the purpose and significance of the proposed field trip, highlights its alignment with the curriculum, and assures the recipient that all necessary safety measures have been taken into consideration. Moreover, the templates express gratitude for considering the request and emphasize the value of these educational experiences in broadening students' horizons and fostering their enthusiasm for learning.It is essential to personalize these templates by including specific details such as the name of the destination, the proposed dates, and the anticipated duration of the trip. Furthermore, be sure to customize the content according to the educational institution and the level of the students involved. By utilizing these templates as a starting point, you can effectively communicate your request, showcase the educational benefits of the proposed field trip, and seek approval to offer a memorable and rewarding learning experience to your students.

Template Request Letter for Educational Field Trip - Primary School

[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date]

[Principal's Name] [School Name] [School Address] [City, State, ZIP]

Dear [Principal's Name],

I hope this letter finds you in good health. I am writing to request permission for an educational field trip for the students of [Grade/Class] at [School Name]. The purpose of this trip is to enhance our students' learning experiences by providing them with a hands-on educational opportunity outside the classroom.

We have carefully selected [destination], which aligns with the curriculum and offers enriching activities that complement our current lesson plans. The field trip is scheduled for [proposed date(s)], and we anticipate that it will last approximately [duration of the trip].

We assure you that all necessary safety measures and arrangements have been taken into consideration. The trip will be supervised by our experienced teachers and staff members to ensure the security and well-being of our students.

We kindly request your approval for this educational field trip, and we would be grateful for your support in making this valuable learning experience possible for our students. Your endorsement will allow us to proceed with the necessary preparations and logistics.

Thank you for considering our request. We look forward to your positive response and the opportunity to provide our students with an unforgettable educational journey.

[Your Name] [Your Designation] [School Name] [Contact Information]

Template Request Letter for Educational Field Trip - Middle School

Greetings! I am writing on behalf of the [Grade/Class] students of [School Name] to seek your approval for an educational field trip to [destination]. We believe that this trip will significantly enhance our students' understanding of the subjects they are currently studying.

The field trip is scheduled for [proposed date(s)] and will last for approximately [duration of the trip]. During the trip, our students will have the opportunity to engage in hands-on learning experiences related to [specific subjects/curriculum areas]. The activities planned at [destination] will complement and reinforce the concepts taught in the classroom.

As teachers, we have designed an itinerary that ensures a balanced blend of education and recreation. Safety is our top priority, and we will have a team of experienced teachers and staff members to supervise and guide the students throughout the trip.

We kindly request your permission and support to organize this educational field trip. We are confident that this experience will leave a lasting impact on our students and ignite their passion for learning.

Thank you for considering our proposal. We eagerly await your positive response and the opportunity to provide our students with an invaluable learning experience beyond the walls of the classroom.

Template Request Letter for Educational Field Trip - High School

I hope this letter finds you well. On behalf of the [Grade/Class] students of [School Name], I am writing to request your approval for an educational field trip to [destination]. This field trip is an integral part of our curriculum and will provide our students with a unique learning opportunity.

The proposed dates for the trip are [proposed date(s)], and we anticipate that the duration will be approximately [duration of the trip]. The trip has been carefully designed to align with the subjects being studied and to expose our students to real-world applications of the knowledge they have acquired in the classroom.

At [destination], our students will have the chance to engage in hands-on activities and workshops that will broaden their understanding of [specific subjects/curriculum areas]. Additionally, the trip will also promote team-building, cultural awareness, and personal development among the participants.

The safety and security of our students are of utmost importance. We have made all the necessary arrangements and will have a team of dedicated teachers and staff members accompanying the students throughout the trip.

We kindly request your support and permission to proceed with this educational field trip. Your endorsement will greatly contribute to the success of this experience, allowing our students to gain valuable insights and experiences beyond traditional classroom learning.

Thank you for your time and consideration. We eagerly await your positive response and the chance to provide our students with an enriching and memorable educational journey.

Template Request Letter for Educational Field Trip - College/University

[Dean/Head of Department's Name] [College/University Name] [College/University Address] [City, State, ZIP]

Dear [Dean/Head of Department's Name],

I hope this letter finds you in good health and high spirits. As part of the [Department/Program] at [College/University Name], we are excited to propose an educational field trip for our students to [destination]. We believe that this trip will be an invaluable addition to their academic journey.

The field trip is tentatively scheduled for [proposed date(s)] and is expected to last for approximately [duration of the trip]. It will offer our students a unique opportunity to explore and learn about [specific subject/curriculum area] in a practical and immersive setting.

We have meticulously planned an itinerary that includes visits to key educational sites, interactions with industry experts, and engagement in hands-on activities related to their field of study. This experiential learning opportunity aligns with our commitment to providing a holistic education to our students.

The safety and welfare of our students are paramount. We have taken all necessary precautions and will have a team of experienced faculty members accompanying the students throughout the trip.

We kindly request your endorsement and support for this educational field trip. Your approval will enable us to proceed with the necessary arrangements and ensure a successful and enlightening experience for our students.

Thank you for your attention to this matter. We eagerly await your positive response and the chance to provide our students with an enriching educational journey.

[Your Name] [Your Designation] [College/University Name] [Contact Information]

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• Request Letter For Gate Entry, Gate Pass For Factory, Company, Office, And School, Etc.
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Sample Request Letter for Educational Field Trip

Sample request letter for education trips to companies, organizations, and NGOs from universities, colleges, or schools. Sample letter of excursion from students to HOD, Principal, Headmaster, or Coordinator.

Request for Educational Field Trip

To: The Director Organization Name Address City

Subject: Request Letter for Educational Field Trip, Training Visit 4th Year MBBS Class

Apart from traditional lectures, field visits/Training is part of Community Oriented Medical Education. In this regard, students of 4th Year MBBS class of this College, visit various institutions/establishments every year. In this connection, 103 students along with 4 X faculty Members intend to visit your institute on 18 Dec on Tuesday from 10:50 am onward.

It is requested that necessary arrangements for the subject visit may please be made, and confirmation of the same may please be communicated to Dr. Dilshah Pasha as soon as possible.

HOD COMMUNITY MEDICINE

Educational Field Trip Letter Sample

The students (15) of BSc. Human Development, and Family Studies of the Institute of Rural Home Economics, University of Agriculture, want to visit your prestigious institution on 6-6-(Date) at 10:00 clock. Kindly allow us to visit your esteemed institution.

Thanks in Anticipation

Dr.Aisha Institute of Home Economics University of Agriculture

Reply to the Request Letter for Educational Field Trip

Dear Prof. Dr. Dilshah Pasha

Reference your letter this morning with letter ref. med/cmh/ about the training visit of 4th-year MBBS class students to our organization on Tuesday 25 December.

We will be pleased to welcome the visiting students, and faculty members on 25th December at 10:20 am, and briefing, and visit to the facilities at our organization will accordingly be arranged.

With Regards,

Request Letter for Educational Trip

To, The management, Oxford College, US

Respected sir,

With due respect, I am writing this letter to ask for permission to arrange a field trip to some old forts for my History course. This trip is very important for the students of history as they have to work on a research project, and for that, they need to visit different locations under the supervision of their instructor. For the trip, we will be needed the college buses. I have attached the list of places we need to visit.

Kindly grant us approval so that we can wind this up by the end of this month. We shall be really thankful to you. Thanks

Mr. James John, HOD History department

Letter to Father Seeking Permission to go on an Excursion

Dear Father,

I am really sorry for not being able to write to you last week as my pre-board examination preparation tests session was undergoing. I have had a better percentage in this test session, especially in Math, Physics, and Chemistry. As you know I am having these test sessions for about 6 months now, I really feel that now I am gaining more grip over Math, Physics, and chemistry. I will send you my cumulative result report of the last 2 test sessions by the 10 of January. Then my last session “send-ups” will be left to attempt.  Board papers will commence end of March.

I wanted to take your kind permission for an excursion trip to Naran & Kaghan with the Class, and school teachers for a week. Papa, I am really tired and want to have some mental relaxation for a few days before I give my send-ups attempt. I am kind of room sick, and my nerves need to relax. The excursion trip will be leaving on 15 January and will return on 19 January, under the kind guidance, and surveillance of staff teachers, and the Coordinator.

The charges for an excursion trip are Rs 5000 per head. Cambridge and Matric student badges will be going together. Also, this will be our last school memory, an excursion trip. I really don’t want to miss it as well I will have psychological relief from the burden of studies for a while.

I hope you will definitely allow me to go on this excursion trip with my fellows and teachers. I assure you that this excursion trip and relaxation will not affect my result and performance in send-ups.

I need to submit my dues, and parents’ permission letter by 10 January. Kindly, reply to me soon so I don’t miss this chance. Love you, papa, you are my inspiration. Love you loads. I will keep updating you at whatever location we reach. I will send the detailed excursion trip destinations and transportation. Love you!

Yours Shining Star,

Loving daughter Dj

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5 thoughts on “Sample Request Letter for Educational Field Trip”

Write a letter to the head of department asking for funds to go for excursion to America

your letter is here: https://semioffice.com/request-letters/letter-asking-for-funds-to-go-for-excursion/

Example of educational trip

Confirmation letter to principal for permitting our ward to go educational tour with the school

here it is: https://semioffice.com/school-letters/formal-confirmation-letter-to-principal-for-educational-tour-permission/

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Simple Request Letter Sample for School

In this article, I’ll guide you step-by-step on how to write an effective request letter for school, sharing personal tips and customizable templates to streamline your writing process.

Key Takeaways

• Understanding Purpose : Know why you’re writing the letter and what you aim to achieve.
• Free Template :  Utilize the provided template to simplify the process.
• Personalization : Tailor the letter to your specific situation and the school’s ethos.
• Clarity and Brevity : Be clear and concise in your request.
• Proofreading : Always proofread your letter for errors before sending.

Step 1: Understand the Purpose of Your Letter

Personal Experience : When my friend needed to request a transcript from her high school, she started by clearly defining her purpose. This helped her formulate her request more effectively.

• Requesting academic records or transcripts.
• Seeking permission for a special project.
• Asking for a meeting with a teacher or administrator.
• Applying for a program or scholarship within the school.

Step 2: Use a Professional Format

Real-Life Example : I once assisted a colleague in drafting a letter to request additional support for his son’s special education needs. We used a formal layout which made the letter look professional and serious.

• Sender’s Address
• Recipient’s Address
• Salutation (e.g., Dear Principal Smith,)
• Body of the Letter
• Complimentary Close (e.g., Sincerely,)
• Sender’s Name and Signature

Step 3: Personalize Your Letter

Tip : Research the school’s values and integrate them subtly into your letter. This demonstrates that you are engaged and committed to the school’s ethos.

Step 4: Be Clear and Concise

Example : In my request for extended deadline for a school project, I clearly stated the reason for my request and proposed a new deadline. This clarity was appreciated by the teacher.

• A brief introduction of yourself.
• A clear statement of your request.
• Any relevant details that support your request.
• A proposed solution or desired outcome.

Step 5: Maintain a Polite and Respectful Tone

Anecdote : A friend’s polite and respectful request for a meeting with a teacher to discuss her child’s performance yielded a positive and prompt response.

Step 6: Proofread Your Letter

Reminder : Always check for spelling, grammar, and punctuation errors. A well-written letter reflects your professionalism and attention to detail.

Sample Template

[Your Address] [Date] [Recipient’s Address]

Dear [Recipient’s Title and Name],

I am writing to request [Your specific request]. I am a [Your relationship to the school, e.g., parent, student] and have been associated with [School Name] for [Duration].

[Include 2-3 sentences explaining the reason for your request and any relevant details.]

I believe that [State how your request aligns with the school’s values or policies]. To facilitate this, I suggest [Your proposed solution or request for a specific action].

I appreciate your attention to this matter and am looking forward to your favorable response. Please feel free to contact me at [Your contact information] should you need any further information.

Thank you for your time and consideration.

[Your Name]

Writing a request letter to a school is about clear communication, respect, and understanding the school’s values.

By following these steps and utilizing the template provided, you can effectively convey your request in a professional and courteous manner.

Comment Request : If you have personal experiences or additional tips on writing a request letter to a school, please share them in the comments below. Your insights could be incredibly helpful to our community!

Frequently Asked Questions (FAQs)

Q: How do I write a request letter to a school for my child’s admission?

Answer: I started by addressing the principal or admissions officer directly. I mentioned my child’s name, age, and the grade they are applying for. 

I explained why this particular school is our choice, highlighting its unique features and how it aligns with my child’s interests and academic goals. 

I included a brief background about my child, their achievements, and why they would be a good fit for the school. Lastly, I politely requested a chance for a meeting or a school tour.

Q: What should I include in a request letter for transferring my child to a different school?

Answer: In my letter, I addressed the principal of the new school and provided details of my child, including their current school and the grade they are in. 

I clearly stated the reason for the transfer, whether it was due to a relocation, the need for a different academic program, or other personal reasons. 

I emphasized how the new school’s environment and curriculum would better suit my child’s needs and educational goals.

Q: How can I request special accommodations for my child in school through a letter?

Answer: I addressed the letter to the school’s special education coordinator or the principal. I described my child’s specific needs or challenges, such as learning disabilities or health issues, and provided any relevant medical or psychological assessments. 

I clearly stated the specific accommodations or support services my child requires, like extra time during tests, a quiet room for exams, or specialized learning materials. I also expressed my willingness to collaborate with the school for my child’s educational success.

Q: What’s the best way to write a request letter for my child’s absence due to a family vacation?

Answer: I addressed the letter to my child’s teacher or the school administrator. I mentioned the specific dates of absence and the reason—in this case, a family vacation. 

I assured them of my commitment to ensure my child caught up on any missed work. I politely requested any assignments or materials that my child could work on during the vacation to stay up-to-date with the class.

Q: How do I request my child’s school records in a letter?

Answer: I wrote to the school’s administrative office, stating my child’s full name, date of birth, and the years they attended the school. I specified which records I needed, like report cards, attendance records, or test scores. 

I mentioned the reason for the request, whether for a school transfer or personal record-keeping. I included my contact information and how I would like to receive the records, whether electronically or in hard copy.

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School Trip Application Letter (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional school trip application letter.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Request for School Trip Participation Application Approval

First, find the sample template for school trip application letter below.

To, The Principal, [School’s Name], [School’s Address], [City], [State], [Postal Code].

Subject: Request for School Trip

Respected Sir/Madam,

I, [Your Name], a student of Class [Your Class], Section [Your Section], write this letter to formally request your permission for the upcoming school trip.

Our class teacher, [Teacher’s Name], announced that our class will be going on an educational trip to [Trip Destination] on [Date of Trip]. This trip is intended to enhance our learning experience and provide us with an opportunity to see and understand the things we have been studying in a real-life context.

I am very excited about this trip as I believe it will be a great opportunity for me to learn outside the boundaries of our classroom and interact with my classmates in a different environment.

I assure you that I will follow all the rules and regulations set by the school for the trip. I will also make sure to behave respectfully and responsibly throughout the journey.

I kindly request you to grant me the permission to participate in this educational trip. I am enclosing the signed consent form from my parents along with this letter.

Thank you for considering my request. I look forward to your positive response.

Yours sincerely,

[Your Full Name] [Admission Number] Class [Your Class], Section [Your Section] [Your Contact Number] [Today’s Date]

Below I have listed 5 different sample applications for “school trip application letter” that you will certainly find useful for specific scenarios:

Application for Permission to Organize a Historical Sites School Trip

To, The Principal, [School’s name], [School’s address]

Subject: Application for Permission to Organize a Historical Sites School Trip

I, [Your Name], am writing as a [Your Position] of the [Class/Group’s name] to request your permission to organize an educational school trip to various historical sites located in our country.

Our plan is to take the students on a five-day trip, tentatively scheduled from [Start Date] to [End Date]. The purpose of this trip is to broaden our students’ understanding and appreciation of Indian history and culture. The itinerary includes visits to prominent historical sites such as [historical site 1], [historical site 2], and [historical site 3], allowing students to learn about these landmarks’ significance and the role they played in shaping our nation’s history.

We believe that this hands-on experience will complement their classroom studies and help them recognize the importance of preserving our national heritage. Additionally, such a trip would foster a sense of camaraderie and teamwork among the students.

The total estimated cost of the trip per student would be around INR [amount], which includes transportation, accommodation, meals, and entry fees to the sites. We propose that the expenses be covered by the students’ parents. However, we are open to discussing any financial assistance the school might be able to provide.

We assure you of our utmost attention to the students’ safety and wellbeing during the trip, with responsible teachers and staff to supervise at all times.

We kindly request you to grant us the permission to proceed with the necessary preparations. We eagerly await your positive response.

Thank you for considering our request.

[Your Name] [Your Position] [Date]

Request for Funding Assistance for a School Trip to a Science Museum

To, The Principal, [School Name], [School Address], [City], [State], [Postal Code]

Subject: Request for Funding Assistance for School Trip to Science Museum

I hope this letter finds you in the best of health and spirits. I am [Your Name], a student of class [Your Class] in [Your Section]. I am writing this letter to kindly request your assistance in funding our forthcoming educational school trip to the [Science Museum Name], located in [City Name].

This trip, which is scheduled to happen on [Date], is an incredible opportunity for us to gain hands-on experience and broaden our understanding of various scientific concepts beyond the classroom environment. The exhibits and workshops at the museum are specifically designed to inspire curiosity and encourage learning among students of our age.

However, the trip costs, including transportation, entry fee, and meals, amount to [Cost per Student] per student, which might be a bit strenuous for some of our classmates and their families. Therefore, we humbly request the school to consider providing financial assistance to ensure that all students can participate in this enriching experience.

We firmly believe that this trip will not only enhance our knowledge but also stimulate our interest in the field of science, potentially shaping our future careers.

Thank you for considering our request. We hope for your positive response and assistance in making this educational venture a reality for every student in our class.

[Your Name] [Roll Number] [Your Class and Section] [Date]

Application to Arrange a Cultural Exchange School Trip Abroad

To, The Principal, [Your School’s Name], [Your School’s Address], [City, State, ZIP]

Subject: Application to Arrange a Cultural Exchange School Trip Abroad

I hope this letter finds you in the best of health and high spirits. I am [Your Full Name], the [Your Position] of Class [Your Class/Grade], writing this application to propose the organization of a cultural exchange school trip abroad.

The main purpose of this trip is to expose our students to different cultures and traditions, broaden their perspective, and foster a sense of global citizenship amongst them. This proposed trip will not only be an educational experience, but it will also be a platform for them to interact with students of diverse backgrounds, thereby improving their interpersonal and communication skills.

I propose the destination for this trip to be [Destination Country]. This country, with its rich history and cultural diversity, will provide an enriching experience for our students. The tentative duration for the trip would be [Number of Days].

I understand that organizing such a trip would require significant planning and resources. However, I firmly believe that the benefits that our students would derive from this experience would outweigh the challenges. The school can also seek sponsorship or partnership with cultural exchange organizations to ease the financial implications.

For the safety and security of our students, we can collaborate with a reputed travel agency specializing in educational tours. They can help us with travel, accommodation, and itinerary, ensuring that the trip is not only educational but also safe and enjoyable.

I kindly request you to consider this proposal and give your valuable feedback. Looking forward to your positive response.

Thank you for your time and consideration.

Yours sincerely, [Your Full Name] [Your Position] [Your Contact Information]

Letter for Special Dietary Requirements for a School Trip

To, The Principal, [School Name], [School Address], [City], [State], [ZIP Code]

Subject: Special Dietary Requirements for School Trip

I am [Student’s Name], a student of class [Class] in your esteemed institution. I am writing this letter to inform you about my specific dietary requirements which need to be considered for the upcoming school trip to [Trip Location] scheduled on [Trip Date].

I suffer from [Specify the Allergy/Dietary Restriction], which restricts me from consuming certain types of food. I understand that meals during the trip will be served to all students, hence I felt it necessary to bring this to your attention.

The list of foods that I am allergic to or must avoid includes [List of Foods]. Consuming these may lead to severe health complications for me. Therefore, I kindly request you to consider my special dietary needs while arranging meals for the trip.

I am really excited about the trip and do not wish for my dietary constraints to hinder my participation. I am sure that with your understanding and the school’s cooperation, these issues can be easily managed.

I am ready to bring my own packed meals if it would be more convenient for the school. However, I would really appreciate it if the school could accommodate my dietary needs.

Thank you for taking the time to read my letter. I hope for your understanding and assistance in this matter.

[Student’s Name] [Roll Number] [Class and Section] [Contact Number]

Application for Accommodation Arrangement for a School Field Trip

To, The Principal, [School’s Name], [School’s Address], [City], [State], [Postal Code]

Subject: Application for Accommodation Arrangement for School Field Trip

I hope this letter finds you in the best of health and spirits. I am [Your Name], the class teacher of [Class/Section]. I am writing to request your permission and assistance in arranging accommodation for our upcoming field trip to [Location] scheduled on [Date].

The field trip is planned as part of our curriculum to provide the students with practical exposure to [Nature/Culture/History or any other purpose of the trip]. We are expecting around [Number of Students] students and [Number of Teachers] teachers to participate in this educational excursion.

Our stay at the destination will span over [Number of Nights] nights, and hence, we require safe and comfortable accommodation for the students and accompanying teachers. We hope to find an accommodation facility that is close to the main attractions, so that commuting can be easy for the students.

I kindly request you to provide necessary approvals and allocate funds for the same. Your assistance in this regard will be instrumental in making this educational trip a success and ensuring a memorable experience for our students.

Thank you for your consideration and we look forward to your positive response.

Yours sincerely, [Your Name], Class Teacher, [Class/Section], [Your Contact Number], [Your Email Address]

How to Write School Trip Application Letter

Some writing tips to help you craft a better application:

• Start the letter by addressing the proper authority.
• Introduce yourself and your child.
• State the purpose of the letter, which is to apply for the school trip.
• Specify the trip’s details like date, location, and purpose.
• Express your child’s interest and benefits they’ll receive from the trip.
• Request for any necessary arrangements or accommodations.
• Assure them of your child’s behavior and safety measures.
• Offer your contact details for further correspondence.
• End with a respectful closing and your signature.
• Proofread the letter for any spelling or grammar errors.

Related Topics:

• Application for a Testimonial
• Application for a Student Loan
• Application for a Recommendation Letter

View all topics →

I am sure you will get some insights from here on how to write “school trip application letter”. And to help further, you can also download all the above application samples as PDFs by clicking here .

And if you have any related queries, kindly feel free to let me know in the comments below.

One Comment

very helpful and i am grateful for providing me this assistance.

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The school visit: what to look for, what to ask

by: The GreatSchools Editorial Team | Updated: December 5, 2023

Print article

Be sure to visit all the schools on your list, if you can. A visit is the best way to determine whether a school is right for your child. Even a short visit will help you identify a school’s strengths and challenges. It’s also the only way to get a feel for a school’s climate — intangible but important factors like the dynamism of the teaching, engagement of the students, quality of communication, level of respect between students, teachers, administrators, and parents, and the overall sense that the school offers a safe and inspiring learning environment .

School visit checklists

Use this printable guide to help you plan your elementary, middle, or high school visit.

Before your visit

• Do your homework. Read about the schools you’ll be visiting. Examine their school profiles on GreatSchools.org. Talk to other parents and check your local newspaper for articles about the schools.
• Contact the school.  Most schools conduct regular school tours and open houses during the enrollment season — typically in the fall. Call the school or go online to schedule a visit.
• Ask and observe. Jot down your questions before your visit (the sample questions below will help you create your list).

Key questions to ask

• Does this school have a particular educational philosophy or mission?
• What curriculum does the school use for math, reading, science, etc? Ask if the school follows the Common Core State Standards , Next Generation Science Standards , and which program(s) are they using to teach children to read ?
• What is the average class size ?
• What is this school’s approach to student discipline and safety? Do they practice restorative justice ? Are the discipline practices fair for families of color ? Do they practice corporal punishment , and if so, can you opt out of that for your child?
• How much homework do students have? What is the school’s philosophy/approach to homework ?
• What kind of library resources are available to students?
• How is technology used to support teaching and learning at this school?
• How do the arts fit into the curriculum? Is there a school choir, band or orchestra? A drama program? Art classes?
• What extracurricular opportunities (sports, clubs, community service, competitions) are available for students?
• How do students get to school? Is free school busing available?
• Is bullying a problem at the school? Does the school have an anti-bullying policy ?
• Does the school have a program for gifted students ?
• How does this school support students who have academic, social or emotional difficulties?
• What strategies are used to teach students who are not fluent in English?
• What professional development opportunities do teachers have ? In what ways do teachers collaborate?
• Does the school offer Physical Education (PE) classes?
• What are some of the school’s greatest accomplishments? What are some of the biggest challenges this school faces?

Features to look for

• Do classrooms look cheerful? Is student work displayed, and does it seem appropriate for the grade level?
• Do teachers seem enthusiastic and knowledgeable, asking questions that stimulate students and keep them engaged?
• Does the principal seem confident and interested in interacting with students, teachers and parents?
• How do students behave as they move from class to class or play outside?
• Is there an active Parent Teacher Association (PTA) ? What other types of parent involvement take place at this school?
• How well are the facilities maintained? Are bathrooms clean and well supplied, and do the grounds look safe and inviting?

Especially for elementary schools

• What are some highlights of this school’s curriculum in reading , math, science and social studies?
• What criteria are used to determine student placement in classes?
• How does this school keep parents informed of school information and activities? Are they easy to communicate with ?
• Does the school let parents know what their rights are (and aren’t ) in regards to your child’s education?
• Is quality child care available before and after school?
• How much outdoor time do kids get each day?

 Especially for middle schools

• How does the school guide and prepare students for major academic decisions that will define their options in high school and beyond? Do they provide advice to parents on how to help this age group ?
• Does the school offer tutoring or other support if students need extra help?
• Are world language classes (French, Spanish, etc.) offered to students?
• If the school is large, does it make an effort to provide activities that create a sense of community ?

Especially for high schools

• Does this school have a particular curriculum focus, such as STEM (Science, Technology, Engineering, and Math) or the arts?
• What kind of emphasis does the school place on college preparation ?
• Does the school have a good selection of Advanced Placement (AP) and honors classes?
• What percentage of students take the SAT or/and ACT ?
• Where do students go after they graduate? How many attend four-year college? Are graduates prepared for college ?
• Are counselors available to help students make important decisions about classes?
• Is college counseling and support available?
• Does the school offer a variety of career planning options for students who are not college bound?
• Does the school staff set high expectations for all students?
• Does the school have a tutoring program so students can get extra help if they need it?
• How do students get to school? Is there a parking lot, and are buses (public or district-provided) available?
• Does this school have any school-to-work programs or specialized academies ?
• What is the school drop-out rate ?

Especially for charter schools

• When and why was this school created ?
• Does the school have a specific focus?
• Who is the charter holder, or the group that created the school?
• How does the school select teachers? Are the teachers certificated?
• Is this the permanent location or facility for the school? If not, will the school be moving to another location in the near future?

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How To Write A School Trip Letter To Parents

When it comes to booking a  school trip , there are countless things to consider and plan – it’s an exciting time for all involved. But, after you have gained approval from the necessary channels, there comes a time when you must start promoting your school trip to your students and their parents – after all, planning can only go so far without their buy in.

The most common way to spread word about an upcoming trip is to send a letter to parents. But what should you include, and how much information is too much?

To help, we’ve put together a step-by-step guide of how to write a school trip letter to parents. Take a look below for inspiration, including a downloadable school trip letter template.

What To Include In Your Letter

1. what are the benefits of a school trip.

The main aim of your letter should be to convey how enriching a school trip can be for any student.

School trips are a fantastic way for students to learn – seeing new sights and experiencing unfamiliar cultures can be a great way to stimulate the brain, while creating a memorable case study to aid their learning.

In your letter you could make parents aware of exactly how beneficial and enriching a school trip can be for students. This will help to build a case for parents to see the how a trip will aid their child in the long term.

2. The trip logistics

As with any investment, parents will want to know precisely where their money will be spent before making a decision on whether to send their child on a school trip.

To put parents’ minds at ease, you  can inform them of the logistics of the trip. Make sure to include the trip’s price , dates , what the deposit will be , how many places there are , when a response is needed by , and a general outline of what the trip will include (if possible). Make sure to include which subjects or modules the school trip will be beneficial towards.

A slip  can be also provided along the bottom of the letter which can be filled out by parents to secure their child’s place. This will help to garner how many students would like to attend the trip.

3. Your school trip provider

Finally, when writing your letter, you should make an effort to introduce the school trip  provider  you have chosen. This will allow peace of mind for parents wishing to find out more about their child’s school trip. 

When introducing your school trip organiser, it is often beneficial to mention their point of difference. What was it that made you choose them? Put their minds at rest by confirming that the company has all the  accreditations to keep their child and their money safe.  Your school trip organiser should be able to help you with this.

Is there an example I can use?

If you’re looking for help with writing a letter to inform parents about an upcoming school trip, then this example letter should lend a hand.

For more information around planning your school trip, make sure to visit the Resources  section of our website where you can find packing checklists, insurance documents, planning guides, post-trip classroom resources and much more.

• Real Estate

Educational Tours and TRiPS Request Template

• Travel Request Form

The Educational Tours and TRiPS Request Template is used to request permission for educational trips and student travel to ensure the safety and well-being of students during these outings. It helps organize relevant information, such as trip details , purpose, itinerary, and necessary permissions, making it easier for schools and organizations to process and approve such requests.

The Educational Tours and TRiPS Request Template is typically filed by the school or educational institution organizing the trip.

Q: What is an educational tour?A: An educational tour is a trip that is organized for the purpose of providing educational experiences and learning opportunities .

Q: What is TRiPS?A: TRiPS stands for Travel Risk Planning System . It is a tool used to assess and manage the risks associated with travel.

Q: What is the purpose of a TRiPS request?A: The purpose of a TRiPS request is to document and evaluate the risks of a planned trip and to ensure that adequate safety measures are in place.

Q: Who can make a TRiPS request?A: Anyone who is planning a trip can make a TRiPS request, including individuals or groups.

Q: What information is needed for a TRiPS request?A: A TRiPS request typically requires information such as the destination, purpose of the trip, dates of travel, and the number of participants.

Q: How long does it take to process a TRiPS request?A: The processing time for a TRiPS request may vary, but it is advisable to submit the request well in advance to allow for proper evaluation and preparation.

Q: Are educational tours only for students?A: No, educational tours can be organized for people of all ages and backgrounds.

Q: Is a TRiPS request mandatory for all trips?A: The requirement for a TRiPS request may vary depending on the organization or institution. It is advisable to check with the relevant authorities to determine if a TRiPS request is mandatory.

Q: What happens after a TRiPS request is approved?A: After a TRiPS request is approved, necessary safety measures and preparations can be made for the trip.

Q: Can a TRiPS request be denied?A: Yes, a TRiPS request can be denied if the risks associated with the trip are deemed too high or if insufficient safety measures are in place.

Download Educational Tours and TRiPS Request Template

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Related Documents

• Student Field Trip Request Forms
• Private/Home School Educational Information Form - the School Board of St. Lucie County
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Home » Notice » Notice Writing for Educational Tour – Sample Notice for Educational Tour in School

Notice Writing for Educational Tour – Sample Notice for Educational Tour in School

• Sample Notice Template: Educational Tour in School

NAME OF THE SCHOOL ADDRESS OF THE SCHOOL NOTICE Educational Tour Date: __/__/____ (Date) Our school is going to organize an educational trip to _______ (location) on __/__/____ (date). The students are required to be in proper school uniform with a student ID Card. The timings of the educational trip will be from __:__ (time) till __:__ (time). The transportation will be done through _______ (mention – school bus route number/ metro/ public transport/ private transport/any other) and would cost ______ (amount for tour) which must be paid before __/__/____ (date). Interested students are required to reach the _______ (reception) before __/__/____ (date) along with the mentioned amount. _______ (Your Name & Signature), _______ (Designation)

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Internship Request Letter – How to Write an Application for Internship | Sample Letter

Salary increment request letter – sample request letter for salary increment, application for half day leave – sample leave application to principal for half day leave, simple leave application in office – sample request letter for leave of absence, privacy overview.

Permission Letter for School Trip

A permission letter for school trip is written to seek permission from the legal authority of the student for conducting a school trip. A school writes this letter to the parents of the students with the purpose of getting consent that allows their kids to take part of such an educational tour. It is also important to inform the every detail regarding the trip that makes the parents satisfied about the safety of their kids. The letter should clarify all the doubts of the parents and that is also helpful to have their nods on the tour proposal.

Here in the example, a school authority writes this letter to a parent in order to seek their consent for taking their kids in a school trip.

School Trip Permission Letter Template

492 Green Meadows Apartments,

October 8, 2014

Subject: Permission for school trip

Dear Miss Jones,

The school authority organizes a school trip for the class IV students on 27 th Oct, 2014. The letter is to seek your permission to let your kid participate in such event. The trip is destined for the Sea Life London Aquarium, located in Greater London, which will be fun-loving as well as an educative subject for the students. A school bus is arranged for the trip and the students are requested to give their attendance at sharp 9:30 am and then we leave at 10 am.

It is just a one hour trip and around 12:30 pm we will come back to our school. In case of any kind of delay, we will inform you through phone. The fee for this trip is 10 pounds from your side and the rest will be paid by the school.

Yours truly,

Ana Richards

Given Below are a few Permission Letter samples for a clearer Idea.

Copyright Permission Request Letter Permission Letter to Organise Blood Donation Camp

Police Permission Letter for DJ/Loudspeaker in English If you have a wedding in your family or there is a party in your house and you are planning to have a DJ arrangement or loudspeaker, it is important that you get permission from police.

Permission Letter For Seminar A permission letter for seminar, as its name says, it is written to seek permission from an authority to conduct a seminar on a specific topic.

Leave Permission Letter A leave permission letter is written to get leave from an organization or a company for a certain period of time.

Permission Letter for Child to Travel Permission letter for child travel is a formal letter written by parents allowing his/her child to travel without them.

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Sample Donation Letter

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School Tours

School tours focus on empowering students to use their voices, develop an investigative process with fine art, foster empathy, (re)discover the museum and make it their own. Tour themes are interdisciplinary and socially interactive. Museum educators work closely with teachers to make art accessible for every student.

Art Essentials Tour

Adaptable to all age groups, this tour explores the fundamental elements of art through student driven, interactive dialogue that embraces a multilingual approach. Students develop visual literacy skills by learning to identify and describe artists' choices, draw comparisons between different works of art, and make connections to their own lives.

The docent-led, one hour Art Essentials Tour is $50 per group of 10 students, with 2 adults. Up to 4 additional students per group, and additional adults are $5 per person. Please plan 75 minutes at the Currier for a 60-minute tour.

The current school tour structure allows for up to 80 students per visit. Half the students spend 45 to 60 minutes on docent-led tours, followed or preceded by structured time with chaperones in the galleries. For sketching, clipboards and pencils are available; please include this request in the  Additional Information  text box on the tour request form. Art activities are not being offered at the museum.

Self-Guided Gallery Time

School and youth groups are welcome to book group-time in the galleries. They may explore the museum in smaller groups of up to 10 students and need to be accompanied by 2 adults. For self-guided gallery time, you may use a Currier designed worksheet. Please check with us what is available.

Self-guided gallery time is $30 for up to 20 students.

Click below to complete your tour request form.

book a school/youth tour

Payment and Cancellation Policy

School tours and group gallery time need to be booked at least one month ahead of the tour date, by submitting the tour reservation form. You will then receive a confirmation letter, containing all the details of your visit.

To guarantee your reservation half the payment is due two weeks prior to the tour date and is non-refundable. The remaining payment is due at the time of your visit.

In case of unexpected school closures, please notify us as soon as possible at 603.518.4956 or call the Guest Service Desk at 603.518.4908.

Cost-free and Accessible School Tours  

All NH Schools that receive school-wide Title I funding qualify for cost-free school tours for all grade levels, supported by the Lincoln Financial Foundation.  Additionally, all public schools in Nashua, NH, qualify for cost-free school tours, generously supported by the Nashua Arts Fund. To apply, note “Accessible School Tours” under Additional Information on the tour request form. You will receive a confirmation letter, including the date of your visit. 

Cost-free and Accessible School Tours are generously supported by Lincoln Financial Foundation and the Nashua Arts Fund.

Frank Lloyd Wright House Tour (grade 9 and up)

Frank Lloyd Wright school group tours can be booked for high school and higher education groups of up to 10 students and 1 faculty member, at a time. They follow the same format and time line as a public tour, and cannot be changed for school groups. Due to their setting in a residential neighborhood, the tour of the houses is only accessible by Currier van. The visits take 2 hours, begin and end at the Currier Museum of Art ( 150 Ash St, Manchester, New Hampshire, 03104 ).

Frank Lloyd Wright school group tours do NOT qualify for  Cost-free and Accessible School Tours or  for a transportation scholarship through the  Yellow Bus Fund .

The 2023 Frank Lloyd Wright tour season ends December 31, 2023. The 2024 tour season is scheduled to begin in mid-April 2024.

For more information and to fill in a booking request form, please see the  Frank Lloyd Wright page , or call 603.518.4956.

Lunch Considerations   

The Currier does not have the space for school groups to eat lunch indoors. During the warmer season, school groups may have lunch outside. The Zachos Court, in front of the main entrance, offers picnic tables and chairs on the lawn, weather permitting.

In the event of inclement weather, the museum is not able to offer lunch space inside. The Winter Garden Café is not available to School and Youth groups.

Transportation Support

Yellow Bus Fund   K-12 public school groups in New Hampshire may apply for a transportation scholarship to the Yellow Bus Fund.

The Currier’s Yellow Bus Fund covers the cost of bus transportation for your field trip. Admission and tour fees to the Currier are not included and are the responsibility of each school. Schools are responsible for scheduling their own transportation, and for submitting bus invoices to the Currier Museum of Art within 30 days of visiting. The bus scholarship will be paid directly to the bus company .    

To apply, note “Yellow Bus Fund” under Additional Information on the tour request form. You will receive an application letter once a visit date with the Currier is confirmed. Funding is awarded on a first-come, first-served basis, and is subject to availability.   

The Yellow Bus Fund is generously supported by the Avis M. Nye Trust and the Currier’s Tomie dePaola Art Education Fund. 

For questions or more information, contact [email protected] .  

To be included in our bi-annual Educator Newsletter, please sign up at the bottom of this page.  

Sample Request Letter Template for Admission in School/College

To write a Request Letter for Admission to the Principal of a school, for requesting new admission, one must keep some points in mind. There should be a mention of the class the student is willing to take admission in. The record of the student's academic performance and the reason for taking the new admission should also be highlighted. A contact number will be mentioned so that the school can reach the student for any further queries.

Format of Request Letter for Admission in School

The Principal “School Name” Address

Subject : ( Request for admission in the mentioned school )

Dear Sir/ Ma’am, This is (student's guardian's name) and I am writing to state that my son/daughter (student's name) is seeking admission to your school in class (mention the class).

My child has performed decently throughout their previous years. Now that I have been transferred from my work location, I have found your school to be the best choice in my new vicinity.

My child is interested in different kind of sports as well, mainly table tennis and I think your school has enough scope to provide the proper guidance. I am sure they will get a good quality of education under the supervision of talented and experienced teachers.

I have attached all the details of my child's academic records. Please arrange an appointment next week, based on your schedule. If anything I have missed to provide you, kindly feel free to contact me on my mobile number.

I look forward for a positive reply.

(Guardian’s Name)

When a student is applying for admission to a school, it is usually their first entry into the school. Therefore, the letter should be brief and include all the aspects that the parents want their child to be provided with during their education. Some schools also require information about the student's family background and qualifications, so it's important to include these details in the letter if necessary.

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Admission Request Letter Sample with Example

Request letter for school admission for lkg.

From: Ethan Hunt, 12 Dell Street Dallas, TX 70001 555-777-0989 [email protected]

Date: 3/7/2078

To: Elementary School 123 Main Street Dallas, TX 70001

Dear Sir/Ma'am,

I am writing to express my interest in enrolling my son, Michael Smith, into your school. He is currently three years old and seeking admission to the Pre-Kindergarten class. My son previously attended Maple Tree Preschool, but we are looking for a school that has the facilities to support his natural talent for singing. From your brochure, we understand that your school has the resources to support this extra-curricular activity and being an established school, we believe that he will receive a high-quality education under the guidance of experienced teachers.

Please let me know if you would like to schedule a formal discussion or if you have any other process for evaluating the student.

You can contact me at the above-mentioned number if you need any more information.

For a primary school admission, if the child was already in a playschool or a lower nursery, their previous records should be provided. There's a norm of evaluating the student, so the syllabus also should be asked for.

Request Letter for Admission in Primary School

From, Riley Thompson 507 3rd Street Ottawa, Canada [email protected]

Date: 3/5/2023

To, Principal California, USA 555-555-3456

I am writing to express my interest in enrolling my son, Matt Stuart into your school. He is currently studying in the UK and will be five years old by the end of this academic year. I am seeking admission in class 1 in your school, once he completes his session.

My son is a wonderful student so far and his behavior is excellent. He takes efforts to learn new things and he is interested in sports as well. I consider your school will provide him enough scope to grow in the future and get mentored by well-qualified teachers.

I have attached his records of his nursery classes and my contact details with this letter. Please let me know when you can schedule his formal evaluation. Please contact me in case of any query.

Riley Thompson Contact Details

Sometimes the increased school fees cause extra hurdles for a student's education. There is some scope for the management to provide concessions for the student in their academic fees. A request can be written so that the management may consider the concession.

Request Letter For School Fees Concession

From, Paula Garver 9 South St. Denver, CO 83421 (555)-344-8139

Dear Ma’am,

I am Paula Garver, studying in class 11 th, and I am writing to request a concession on my school fees. My father has been ill for the past few months and had to take early retirement. As a result, our family's income has decreased significantly and we have very little money left for my education expenses.

I would greatly appreciate it if my request could be considered.

Paula Garver

Here's a Letter of Request for School Records for a student, in case he is changing his school.

Sample of Request Letter for School Records

From, Anthony Bose 4th Goose Street Peninsula, CA 91234 555-444-4456 [email protected]

To, Mini Morare Teacher, DPS School 988-998-8967 [email protected]

Dear Ma'am,

I am writing to request my son, Michael's school records from his primary classes. As we are relocating and Michael will be seeking a new admission in another school, we will need his academic records. Additionally, a transfer certificate is also needed for his admission process.

Please arrange for the necessary records by the end of this week. It will be greatly appreciated.

Anthony Bose Father of Michael Bose

Request Letter for Admission in College

From, James Roy 4th Zone St. Anchorage, AK 91723 555-555-7821 [email protected]

Date: 6 June, 2023

To, David Songol Principal, Elementary School, Anchorage, AK 91743 [email protected]

I am James Roy, father of Shelly Roy and I am writing to request her admission to your college. My daughter has scored 89% in her 12th class boards and wishes to study Economics in her graduation. She has a 93% marks in economics and also secured the highest position in her school. I believe she has enough capability to do well in this subject with the guidance of the qualified professors. Please let me know the process of admission and any dates for evaluation tests.

I have attached the marksheet and school records with this email. In case you need any further details, please do not hesitate to contact me.

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Judge Hasn’t Ruled on Trump’s Graduation Request

By Eugene Kiely

Posted on April 16, 2024

Para leer en español, vea esta traducción de El Tiempo Latino.

On the first day of his criminal fraud trial in New York, former President Donald Trump requested that the judge not hold court proceedings on May 17 — the day of his youngest son’s high school graduation. The judge did not rule on the request, saying he preferred to wait to see how the trial unfolds.

But the Trump family and conservative commentators — relying on the former president’s confusing and contradictory remarks about his request — wrongly attacked New York Supreme Court Justice Juan Merchan for banning or prohibiting the defendant from attending Barron Trump’s graduation from Oxbridge Academy in Palm Beach, Florida.

Eric Trump, another of the former president’s sons, wrote on X : “Judge Merchan is truly heartless in not letting a father attend his son’s graduation.” Donald Trump Jr. called it “ pure evil .”

Conservative commentator Graham Allen wrote on X , “Trump should defy the judge and go to his son’s graduation ANYWAY!!” He also put on Instagram another X post that said , “Judge Merchan told President Trump that he could not attend his son Barron’s high school graduation or would be SENT TO JAIL.”

But that’s not what the judge told Trump.

According to the Associated Press, which attended the first day of the trial, the judge deferred a decision.

Associated Press, April 15: Trump’s lawyers have requested that the trial not be held on May 17 so that the former president may attend his son Barron’s high school graduation. A Trump lawyer has also requested the trial not be held June 3 so that he could attend his own son’s graduation. Merchan said he was not prepared to rule on either request, but that if the trial proceeds as planned he’s willing to adjourn for one or both days. “It really depends on how we’re doing on time and where we are in the trial,” Merchan said.

The former president’s own remarks on the issue were confusing.

Trump is on trial for allegedly falsifying business records to keep allegations of extramarital affairs a secret during the 2016 presidential campaign. (For more, see our article “ Q&A on Grand Jury Indictment of Trump in New York .”) After the first day of the trial ended, Trump briefly spoke before the news cameras outside the courtroom.

Trump started his remarks by expressing his opinion that the judge was unlikely to let him attend the graduation, and he may have reason to suspect that could be the case. After all, Merchan rejected Trump’s request for a court recess on April 25 so he can attend oral arguments at the U.S. Supreme Court on a matter related to one of his federal criminal cases. (The high court that day will take up Trump’s claim of presidential immunity from federal prosecution on charges that he attempted to illegally overturn the 2020 presidential election results.)

Here’s what Trump initially said in his remarks about his request to attend the May 17 graduation:

Trump, April 15: We had some amazing things happen today. As you know, my son has graduated from high school, and it looks like the judge will not let me go to the graduation of my son who’s worked very, very hard. He’s a great student, and he’s very proud of the fact that he did so well. And was looking forward for years to have graduation with his mother and father there, and it looks like the judge isn’t going to allow me to escape this scam.

In closing, however, Trump wrongly said, “I can’t go to my son’s graduation.”

“So I just want to thank you very much, but that I can’t go to my son’s graduation or that I can’t go to the United States Supreme Court. That I’m not in Georgia or Florida or North Carolina campaigning like I should be. It’s perfect for the radical left Democrats. That’s exactly what they want,” Trump said before leaving the courthouse.

Trump further muddied the waters when he later made conflicting statements on Truth Social.

Trump wrote that he will “likely not be allowed to attend” Barron’s graduation ceremony, which again is his opinion perhaps based on the judge’s ruling about the Supreme Court hearing. But then he incorrectly wrote in another post that he is “being prohibited from attending my son Barron’s High School Graduation.”

Just to be clear, the judge hasn’t decided if he will preside over the trial on May 17. We asked the court for more clarity, and we will update this if we get a response.

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